Student Absences

District Attendance Letters Protocol

Key Terms

Average Daily Attendance (ADA) - is the # of days of a school a student attends divided by the total # of days of instruction. A student attending every day would equal 1 ADA. ADA is typically calculated at the school level rather than the student level.

Truancy - In California, a student is truant if he/she is absent or tardy by more than 30 minutes without a valid excuse on 3 occasions in a school year.

Habitual Truancy - A student is habitually truant if he/she is absent without a valid excuse for 5 days during a school year

Chronic Truancy - A student is chronically truant if he/she is absent without a valid excuse for at least 10% of the school year.

Chronic Absence - In California, chronic absence is defined as being absent for any reason (excused or unexcused) for at least 10% of the school year. Thus, in a 175-180 day school year a student who misses 18 days of school or more is chronically absent.

Excused Absence - Valid excuses may include illness, Doctor or Dentist appointments, personal reasons justified by a parent or guardian, & other reasons within the discretion of school administrators.

The letters to the right will be generated by the school site during the following time periods:

Week of September 28th

Week of November 2nd

Week of January 11th

Week of March 7th

Week of April 25th

The school site principal shall be provided a letter log after each time period listed on the above.

Placer Hills Union School District

16801 Placer Hills Rd. Meadow Vista, CA 95722

Phone: (530) 878-2606, Fax: (530) 878-2663