Make Everyday Count!

KEY TERMS

AVERAGE DAILY ATTENDANCE (ADA)

ADA is the number of days of school a student attends divided by the total number of days of instruction. A student attending every day would equal one ADA. ADA is typically calculated at the school-, rather than student-level.


TRUANCY

In California, a student is truant if he/she is absent or tardy by more than 30 minutes without a valid excuse on 3 occasions in a school year.


HABITUAL TRUANCY

A student is habitually truant if he/she is absent without a valid excuse for 5 days during a school year.


CHRONIC TRUANCY

A student is chronically truant if he/she is absent without a valid excuse for at least 10% of the school year.


CHRONIC ABSENCE

In California, chronic absence is defined as being absent for any reason (excused or unexcused) for at least 10% of the school year. Thus, in a 175- or 180-day school year, a student who misses 18 days of school or more is chronically absent.


EXCUSED ABSENCE

Valid excuses may include illness, doctor or dentist appointments, personal reasons justified by a parent or guardian and other reasons within the discretion of school administrators.

 

District Attendance Letters Protocol


Excused Absences and Late (30 minutes or more)


Letter #1

Students receiving this letter will have excused absences and/or were tardy 5 or more times in a school year.

Parent can call the school office and speak with the principal to seek ways to help with problem.

These letters will be generated by the school site during the following time periods:


Week of September 28th

Week of November 2nd

Week of January 11th

Week of March 7th

Week of April 25th


The school site principal shall be provided a letter log after each time period above.

Letter #2

Students receiving this letter will have excused absences and/or were tardy 10 or more times in a school year.

Parent is required to call the school office and speak with the principal.

Letter #3

Students receiving this letter will have excused absences and/or were tardy 20 or more times in a school year.

Parent is required to call the school office and schedule an appointment with the principal. Principal will evaluate if need to go to SARB.


Unexcused Absences and Late (30 minutes or more)



Letter #1

Students receiving this letter will have unexcused absences and/or were tardy 3 or more times in a school year.

Parent can call the school office and speak with the principal.

These letters will be generated by the school site during the following time periods:


Week of September 28th

Week of November 2nd

Week of January 11th

Week of March 7th

Week of April 25th


The school site principal shall be provided a letter log after each time period above.

Letter #2

Students receiving this letter will have unexcused absences and/or were tardy 5 or more times in a school year.

Parent is required to call the school office and speak with the principal.

Letter #3

Students receiving this letter will have unexcused absences and/or were tardy 8 or more times in a school year.

Parent is required to call the school office and schedule an appointment with the principal and a district representative. Principal will evaluate if need to go to SARB



Tardy Letters (1-29 minutes)


Letter #1

Students receiving this letter have been tardy (5) or more times in the school year.

Parent can call the school office and speak with the principal.

These letters will be generated by the school site during the following time periods:


Week of September 28th

Week of November 2nd

Week of January 11th

Week of March 7th

Week of April 25th


Letter #2

Students receiving this letter have been tardy (10) or more times in the school year

Parent is required to call the school office and speak with the principal.

Letter #3

Students receiving this letter have been tardy 20 or more times in the school year.

Parent is required to call the school office and schedule an appointment with the principal and a district representative.  Principal will evaluate if need to go to SARB.







            

·      Tips for Parents:

        Tips for Parents of Elementary School Students

 

        Tips for Parents of Middle School Students